Privacy Statement

Privacy Statement

E-Services on JRC Websites (DPO-2176)

Privacy Statement

"ConTraffic Web site users registry"

1. Description.

Access to ConTraffic web site is granted only to authorised registered users.

Your personal data will be collected and further processed for the purposes detailed hereafter under point 2.The processing of personal data is under the responsibility of the Head of Unit Internal and external communication at the Joint Research Centre (JRC).

This processing is managed at the JRC by the Directorate Space, Security and Migration, Transport and Border Security Unit, in relation with the Commission multiannual action program "Hercule" which promotes activities against fraud, corruption and any other illegal activities affecting the financial interests of the Union. The Unit Head of "Maritime Affairs Unit" who manages the processing itself acts as personal data processor.

As this processing collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

2. What personal information do we collect, what is the legal basis, for what purpose and through which technical means?

Identification Data:

Registered user contact information:

  • Name/surname, job title, organisation/department name, organisation/department address, phone number, email address.

Legal Basis of processing:

  • The Hercule multiannual program (2020).
  • Registration and participation of data subjects are provided on a purely voluntary basis.

Purpose of processing:

The purpose of the processing of personal data is to provide secure access and information exchange, in order to communicate with the data subjects about the activity of the ConTraffic Web site.

Technical Information:

Personal data are normally collected at the moment of user account registration and stored in the internal ConTraffic database.

3. Who has access to your information and to whom is it disclosed?

The access to all personal data is only granted through user_Id / Password to a defined population of users. These users typically are: the Unit Head acting as controller of the processing of personal data and the system administrators. Regular registered and approved users by default have no access to personal data of other users. No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.

4. How do we protect and safeguard your information?

The collected personal data is stored on the servers of JRC and underlie the Commission Decision C (2006) 3602 of 17/08/2006 “concerning the security of information systems used by the European Commission” defines IT security measures in force. Annex I defines the security requirements of EC Information Systems. Annex II defines the different actors and their responsibilities. Annex III defines the rules applicable by users. See notification DPO-1946.

5. How can you verify, modify or delete your information?

Registered users have direct password-protected web access to their profile information. They can ask to delete their profiles by sending the request to the web administrator (contact form at:

6. How long do we keep your data?

Your personal data is kept as long as follow-up actions linked to the above mentioned purpose are necessary. All personal data will be deleted at the end of the Hercule multiannual program (2020).

7. Contact Information.

Should you have any queries concerning the processing of your personal data, please address them to the controller or to the following processor address:

On questions relating to the protection of personal data, you can contact:

8. Recourse.

In the event of a dispute, you can send a complaint to: